Juma Vera (Maitreyi Gautam)
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Building an Effective Organization: How to have an Engaged Workforce?

7/3/2018

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In today’s day and age where people think of corporations as ‘cold entities’ only interested in increasing their bottom-line, it is important for organizations to improve their effectiveness by utilizing their biggest assets- their human capital, thru optimal engagement. Ultimately, it is the people within an organization that allow for products to be made and services to be delivered. Improving Organizational Effectiveness is not an option when a company truly wants to be successful in their financial worth and a leader in their industry. 

… and having an engaged workforce is extremely key to enhanced Organizational Effectiveness. Here are five ways by which an organization can empower its employees and make them feel more engaged and valued: 

1. Clear Corporate Vision:When you have a clear corporate vision, then employees know where and how they will be contributing to the grand action-plan. This in turn will help to make your employees feel a sense of meaning and purpose in their daily work activities and also about their role within the organization and their work-team.

2. Challenge them to Evolve & Grow:Make it a point to provide clear career and personal development plans to your employees. This will not only allow them to evolve and grow in their own right but seeing how much the organization values their growth and progress will make them feel more engaged in their work activities and overall organizational success.

3. Show Trust with Guidance ‘vs’ Management: When employees feel that they are being ‘managed’ it can have an adverse effect on their productivity. They will not feel trusted and will not feel comfortable to express their ideas and feedback. Instead when employees are provided mentoring and guidelines to do their job, they will feel appreciated for their core competencies and be more open to molding themselves to organizational and team needs.

4. Allow for Flexible Work Times: This may not be possible for all industries or job categories, but as much as possible provide employees with flexible work times. When employees are provided with flexible working times, they will be able to better balance their work and personal commitments. This in turn will reduce their stress levels and help them to be more strategic (instead of tactical) and engaged in their work activities. Ultimately this will reflect as increased overall productivity.

5. Provide Positive Feedback with Accolades and Negative Feedback with Constructive Criticism: Positive feedback in terms of accolades, rewards and awards goes a long way in making an employee feel valued in their organization. This in turn reinforces their commitment not just to the organizational goals and vision, but also their work team and projects at hand. By the same token when an employee has not met their performance expectations or their goals, provide them with constructive criticism along with concrete tangible actions that they can take to improve and develop. Such a healthy feedback cycle will make the employee feel engaged and valued within the organization.

There are many ways in which an organization can empower and engage their workforce. These five points above are a great way to start mobilizing an effective human capital vitalization strategy for your organization.
#OrganizationalEffectiveness #HumanResources #HumanCapitalManagement #HumanCapitalUtilization #SandhyaBhat

Sandhya U Bhat MSc, CSSMBB, CSSE has developed several new (under patent filing) and enhanced existing strategic methodologies to improve technology and human capital utilization, produce greater ROI on investments and streamline service delivery. She is an acclaimed author, speaker, a sought after thought leader and an avid world traveler.
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LEAN- IT (slide 3)

3/25/2017

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Lean can help with reducing
This is a nine-part infographic series on how Lean principles can be used to increase IT effectiveness. Here is the third slide.  This slide-series was published in ASQ Ottawa Valley newsletter- May 2017.  #LeanIT #LeanSixSigma #ITTransformation
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5 Ways to Increase Employee Engagement

11/29/2016

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Here is a nice info-graphic which I created for our Learning & Development portal which provides 5 ways in which an organization can increase employee engagement. As we all know employee dis-engagement is a major cause of not only reduced productivity by a particular employee but can lead to a systemic adverse impact to the organization's profitability and bottom-line. So increasing employee engagement has a direct benefit of helping to increase productivity and thus profitability. 
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​#Employee #HumanResource #OrganizationalEffectiveness #EmployeeEngagement 
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Cloud Computing Security Concerns

9/6/2015

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Should you choose Cloud Computing for Enterprise Systems?

Technology Tool selection is a very important and expensive decision for any organization. As cloud computing is gaining prominence as well as popularity, it is wise to re-consider some of these key security concerns with Cloud Computing.
You need to consider these points to determine the best solution. Here are nine security concerns which are listed by Cloud Security Alliance (CSA)-
  1. Data Breaching
  2. Data Loss
  3. Account or Service Traffic Hijacking
  4. Insecure APIs
  5. Denial of Service
  6. Malicious Insiders
  7. Abuse of Cloud Services
  8. Insufficient Due Diligence
  9. Shared Technology

Many of them relate in one way or another to the weaknesses implicit in Shadow IT. Several are intrinsic to ALL information technology systems. These are further complicated by different data governance laws in different countries.
​#cloudcomputing #cloudsecurityconcerns #cybersecurity #computersecurity
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How To Write Great Meeting Minutes Which Capture Key Points And Discussions

4/12/2015

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Whether you are the designated note taker or taking notes for your own knowledge, writing meeting minutes is a beneficial skill that can affect your working life. The term minutes is slightly misleading because it makes us think of actual minute-to-minute collections, however the most important details to cover are discussions, steps, and action points. These minutes can help as a reference as well as remind employees, or yourself, of assigned tasks and time frames. 

The starting point for meeting minutes is to list all the essential details of the meeting, including the organization, meeting format, time and date, name of the facilitator, key topics and ending time. The topic of discussion and date are necessary to recollect who spoke about what issue and the time it was said. This makes it easier to go through notes to find specific details. 

It is best to have an outline ready prior to the meeting, with clear spaces for notes and discussions. It is best to leave plenty of room for notes instead of not having enough space. It’s also beneficial to make a list of those attending and to mark them as “attended” as they come into the meeting. Using abbreviations for names can help clearly mark who said what and when. 

Refrain from recording each little detail but focus more on summarizing discussion points. If you write too much then it can be hard to go back and pinpoint the important points later. There’s no need to bother with the unnecessary. Use the method of taking notes that is best for you, whether it is pen and paper, a recorder or a computer. Always ask for clarification if something is not clear in order to take better notes. 

The best time to go over or to collect meeting minutes is right after the meeting is adjourned. The closer time frames to the actual meeting means the more honest and reflective the notes will be. Go over your outline again and add any notes or points that you failed to note earlier. Make sure that all details of important topics are clearly mentioned, such as a summarized statement or a quick explanation.

Then you should edit the notes you have further by making sure it is easy for anyone to understand and only have significant points. By the end of the editing, the document should clearly point out what was accomplished, what decisions were made and what actions were agreed upon. 


​#Meeting #Business #Management #CorporateTrainingTV #LearningandDevelopment #OrganizationalEffectivess #Leadership #Management #Coaching #Mentor
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    Maitreyi Gautam has
    ​developed several strategic methodologies to improve technology and human capital utilization, produce greater ROI on investments and streamline service delivery.

    Maitreyi has more than nineteen years of experience as a senior strategic Management Consultant with Process Improvement, Business Relationship Management and Project Management specialization. She has particularly utilized Lean Six Sigma, Kaizen and ISO principles along with Scrum and Kanban frameworks. 
    View my profile on LinkedIn

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